As a member of Swim Out Orlando (and its business entity Swim Out LLC), you may receive general purpose emails related to club participation and business, such as newsletters, event notices, important updates, and other, similar announcements. Please verify that you wish to receive these important club emails. (You can always opt out later if you change your mind.)
We only collect the information that we actually need. Some of that is information that you actively give us when you sign up for an account, register for an event, buy something from us, or contact us directly. We store your name and contact information, but we don't store credit card numbers (except with your permission and in one of our secured payment gateways).
We use your information to provide the services you've requested and create and maintain your accounts. We also use it to communicate with you about the services you're currently using or notices of future events and club information.
We're required to have a legal basis for collecting and processing your information. In most cases, we either have your consent or need the information to provide the service you've requested from us. When that's not the case, we must demonstrate that we have another legal basis, such as our legitimate business interests.
You can decline certain kinds of information use either by not providing the information in the first place or by opting out later. You can also disable cookies to prevent your browser from giving us information, but if you do so, certain website features may not work properly.
We limit access to your personal information to our employees and contractors who have a legitimate need to use it. If we share your information with other parties (like developers, service providers, domain registrars, and reselling partners), they must have appropriate security measures and a valid reason for using your information, typically to serve you.
The European Economic Area (EEA) provides certain rights to data subjects (including access, rectification, erasure, restriction of processing, data portability, and the right to object and to complain). Swim Out Orlando and its business entity Swim Out LLC aim to provide you the same rights no matter where you choose to live.
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.